Job Description

Posting Number:
S000918
Position Title:
Academic Assistant, College of Arts and Sciences
Department:
College of Arts & Sciences
Division:
Academic Affairs
Supervisor Title:
Dean, College of Arts & Sciences
Status:
Full Time Special
Salary Range:
$21.00 - $22.00 / Hour
Position Summary:
To provide administrative assistance and related support to the operations and services of the following departments within the College of Arts and Sciences: Art and Design; English; History; Shimer Great Books; Sociology, Criminology & Anthropology; and World Languages and Cultures.
Description of Key Responsibilities:
1. Exercise leadership in supporting and implementing the goals and objectives of the College of Arts and Sciences through administration and organizational functions. Prioritize responsibilities within a high‐volume work area.
2. Provide administrative support for the Department Chairpersons of Art and Design; English; History; Shimer Great Books; Sociology, Criminology & Anthropology; and World Languages & Culture; the faculty within each department (including supporting them in their roles as faculty governance leaders); the Director of the Writing/Speaking Center; and the Director of the Language Resource Center.
3. Maintain school/college files, including personnel, faculty evaluation, faculty governance, course syllabi, and budgets. Schedule appointments for faculty who are due to have a review; serve as liaison with the College of Arts & Sciences Administrative Assistant and the Office of Academic Affairs.
4. Confer with department chairs regarding staffing of courses; prepare requests for contracts; complete stipend payments; contact students regarding changes and cancellation of courses. Input and proof data in Excel for annual academic course schedule for the departments.
5. Coordinate campus interview itineraries, travel arrangements, and expense report reimbursements. Complete required paperwork to set up new faculty with office space, computer, phone, email, voicemail, keys, and parking sticker; orientate new employees to buildings and campus.
6. Oversee building needs and interact with housekeeping and maintenance staff to meet those needs; coordinate office moves; maintain adequate supply of office supplies. Collect, sort, and distribute mail for the departmental faculty.
7. Supervise assigned student worker(s)/graduate assistants; recruit, complete HR paperwork; ensure adequate training; schedule and assign work; monitor performance; and provide appropriate mentoring.
8. Maintain departmental websites and other online forms of communication (i.e., social media).
9. Provide administrative support for external accreditation requirements including assisting in submitting required reports, coordinating and tracking all needed actions related to assessment plans for accreditation, maintaining a system of documentation of accreditation activities and processes, and working with offices and departments across campus to obtain necessary data.
10. Other duties and responsibilities as appropriately assigned.
OTHER RESPONSIBILITIES
1. Support the College’s mission, vision and values, and contribute to the advancement of the College’s Strategic Plan.
2. Demonstrate a strong commitment to continuous quality improvement.
3. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
Required Knowledge, Skills and Abilities:
An individual in this position must possess the proficiency, wherewithal and knowledge of principles and processes for providing high-quality service to both internal and external constituents of the College.
Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
Ability to perform administrative support functions with a high degree of professionalism. Ability to accurately process and organize large amounts of information and data within prescribed time frames.
Ability to deal with a number of tasks concurrently, in an environment when interruptions are routine experiences, without direct supervision. This requires a person who is well organized, detail orientated, flexible, and able to efficiently establish priorities.
Excellent communication skills, including excellent writing skills that will reflect positively on the College.
Knowledge of or the ability to quickly grasp and articulate the College’s mission, organization, operation, performance expectations, and culture. Ability and inclination to exercise discretion with regard to confidential information and to conform to all requirements regarding release of information, being mindful of sensitive information.
Distinguishing Characteristics:
The individual in this position performs administrative and related services that have impact on departments within the College of Arts and Sciences. The individual in this position must maintain a high degree of confidentiality about these areas of responsibility. The position requires a commitment to the mission and objectives of North Central College, Academic Affairs, and the College of Arts and Sciences.
Because of the interaction with faculty, staff, students and the general public, the individual in this position must project a customer service orientation. They must be an effective communicator, a self-starter, and have a presence in the various offices where faculty are located throughout the week (M,W,TH Kiekhoefer; T,F Meiley-Swallow)
This is a twelve-month position with a standard 40 hours work week when classes are in session (42 weeks total) and 20 hours per week when classes are not in session. Total hours not to exceed 2079 hours annually) or as determined by immediate supervisor. Education/Training:
An associate’s degree or equivalent work experience is required.
Experience:
A minimum of two (2) years in an administrative support role required.
Is This a Temporary Position?:
No
Employment Conditions:
An offer of employment is contingent upon successful completion of the College’s background screening process.
Number of Vacancies:
1
EEO Statement:
North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources. Determinations for reasonable accommodation will be made on a case-by-case basis.
Open Until Filled:
Yes
Additional Information:
The pay offered to the selected candidate will be determined based on factors including (but not limited to) the candidate’s experience, qualifications, and training.
North Central College provides a comprehensive benefits package, which includes:
All-inclusive medical, dental and vision group insurance
Health and dependent care savings plans
Employer-paid life, AD&D and disability group insurance
403(b) retirement plan with employer contributions
Employee assistance plan resources
Tuition waiver for full-time employees, spouse and dependent children
Generous paid time off plans, including 3 weeks vacation to start
15 paid holidays per year, including 5 days during NCC Winter Break
Free access to campus health center, fitness and athletic facilities, and library
Employee discount program

Job Tags

Full time, Temporary work, Work experience placement, Work at office, Immediate start, Flexible hours,

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